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Why You Should Keep Travel Documents as PDFs

Everyone loves holidays, but the planning part of the trip is daunting. Deciding where to stay, how to get to your destination, where to eat, etc., is usually tedious. Luckily, you can make your holiday planning much easier. Store each travel document and itinerary in PDF for convenient access and editing. Specialized tools will help you reduce PDF size online so that files occupy less space on your devices. Want to know more about the benefits of using PDF documents when planning your travels and holidays? Keep reading!

The Advantages of Using PDFs in Your Travels

Whenever you travel, it’s important to plan ahead and organise all necessary documents and schedules, whether solo or with others. If you want everything to run smoothly, you should securely store your tickets and personal documents in one place and schedule any tours and sightseeing plans. Here are the benefits of using PDF format for travelling purposes:

Accessibility: You can open and use PDF files on any device. You can start working on your travelling schedule using a PC at home and then check on it via your phone or tablet on the go. Regardless of the platform, each PDF will look the same and remain accessible.

Sharing files: You can share PDF documents easily via the Internet or flash drive. Plan your schedule and scan documents and tickets to create digital copies, making it easy to share them with your travel companions.

Compressing files: Some PDFs might be quite large depending on the number of pages and media you store in them. To manage PDF documents during your trips, you should compress PDF files using specialised tools and have less space occupied.

Editing: Create a comprehensive itinerary in a single document and extract relevant pages as needed. Write your plans in PDFs and edit the data using special programs. Even if your plans change, you can make alterations to the document without trouble.

Saving to Apple Wallet: Store your PDF tickets in Apple Wallet for quick and easy access. It’s super easy to save PDF to Apple Wallet with the help of specialized apps you can find in the App Store. This way, your tickets will be a few taps away.

In addition to all these benefits, PDF format is known for its security; you can protect your data with a password. That’s how your personal information will be secure even if you lose your device during travel.

Compressing PDF Documents Online

When planning a holiday, you may require various information at hand. From working hours of your hostel and museums to city maps, tour guides, and other visual content, having all of it crammed into a single PDF file might result in a large document. This can be inconvenient if you want to save space on your smartphone or share the PDF file with other people quickly.

Luckily, there are special tools that allow you to compress PDF online. Here is how you can reduce the size of your PDF documents:

  • Find a website that offers PDF-related tools, such as the “compress PDF file size” service.
  • Upload your PDF document from the device or drag it into the compression field.
  • Wait a few seconds for the file to compress.
  • Download the reduced file when the process is complete.
  • Compressing files can sometimes reduce their quality. However, modern tools allow you to compress a large PDF without adverse effects. It is especially important if you have visual content, such as images and various schemes, in your PDF files.

Designing Your Traveling PDFs

Some people use PDF files to write their schedules or store tickets. It is convenient, but PDFs can be helpful for other purposes as well. Here are some examples of what you can include in your PDF files while travelling:

  • Checklists: No matter how hard you try, you can always forget something when packing. Creating a checklist of necessary things might minimize the damage.
  • Emergency information: Learn about emergency options in advance, especially if going to another country. Keep all the necessary phone numbers and websites at hand.
  • Entertainment: It is essential when you are travelling with kids. You can create fun versions of itineraries for children and add games, fun facts, colouring pages, and more to your PDFs to keep little ones busy.
  • Budgeting: Keeping track of your finances is always crucial. You can add your holiday expenses and adjust your budget on the go.


When it comes to a convenient digital format for your travelling information, PDF is the right choice. It is secure and convenient, easily sharable, and good for editing. You can store all travelling-related information in one file and compress it to save space on your devices.

Author: Harbs

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